Search

Instructions

LibGuides - subject guides for information searching >>

Which search function to use in Finna?

Library collections search (home page, basic search)

Choose library collections search if you want to search Diak, Samk or Turku UAS library collections for

  • books and e-books
  • journals and e-journals
  • theses and e-theses
  • videos and sound recordings

Turku and Pori UAS libraries

Choose this interleaf on the search results page when you want to find materials in Turku UAS or Samk libraries. They hold Diak's collections in Turku and Pori.

Search articles - International e-materials search

Choose search articles if you want to search for articles written on specific topics. Search is looking for from a central index, which contains references to articles and other publications. The index also contains links to the full text publications.

When logging in to Finna with your Diaconia UAS user id, you will have more search results.

For more detailed searches access one of the specific databases to perform your search.

How to perform a search?

Enter a title, database, author, topic or other search word related to your search in the search field. Use an asterisk * to truncate a search word.

  • For example, enter test* to search for test, tests or tester.

If search words are separated only by spaces, the search results are the same as when using the AND operator, i.e., the search results contain all the search words you have entered.

  • For example, weber max produces the same search results as weber AND max.

Use quotation marks to search phrases. The search results will accordingly include items containing the exact phrase.

  • For example, enter "community interpreting" or "social theory".

Login with your Diaconia UAS user ID to access all licensed electronic resources.

See also advanced search help and search tips for advanced users.

Narrow search

Narrow down your search results for example by selecting format: book material, theses etc. You can also limit your search results to e-material by ticking the Available online -check box.

Search results can be narrowed by selecting several criteria at the same time.

By default, the menu displays the most relevant search results at the top.

By clicking on the arrow, you can display the organisation (e.g. Diak - Helsinki) of a lower hierarchical level.

Year filter and timeline

You can specify the year(s) of publication by entering a range of years or using the visual timeline tool.

Delete filters

You can delete filters under the search field or Narrow search menu.

Retain filters

Your filters retain for new search. If you wish to carry out a new search without filters, click the filter off under the search field.

Login

Diaconia UAS students and staff

Log in to Finna with your Diaconia UAS user ID:

  1. Click Login at the top right
  2. Click HAKA-login and enter your Diaconia UAS user ID and password

It is worthwhile to log in to Finna because by logging in you

  • have access to all licensed electronic resources
  • can renew your loans and reserve materials. Renewing loans and reserving materials requires getting a Diaconia UAS library card and adding it to your account in Finna.

Add your library card to Finna

Your user account is created automatically at login if you have not previously logged in using the username entered. You can add your Diaconia UAS library card to your user account in Finna. After having added your library card to Finna, you can use your Diaconia UAS user ID to renew loans and to reserve materials.

How to add your library card to your account:

  1. Click your name at the top right and choose Your Account
  2. Click Library Cards
  3. Click Connect Library Card Choose library: Diaconia UAS
  4. Library card name: Enter the name you have chosen (e.g. Diaconia UAS)
  5. Library card number: Enter the barcode of your library card
  6. PIN code: Enter your library card PIN code
  7. Click Save

If you have forgotten your PIN code, you can renew it by clicking the 'Forgot your password?' -link on the login window. You can also contact the Diaconia UAS campus library on the spot and ask for a new PIN code by presenting a valid ID. PIN codes are not issued on the phone or by email. When the PIN is changed at the library, you need to reconnect your library card to your Finna account.

After having added your library card to Finna, you can view your loans, reservations and fines.

To end session click Log Out and close the browser.

Other library customers

Log in to Finna to renew your loans and to reserve materials.

  1. Click Login at the top right
  2. Look for Library card -interleaf: choose Diaconia UAS
  3. Library card number: Enter the barcode of your library card
  4. PIN code: Enter your library card PIN code
  5. Click Login
  6. If your PIN code is invalid, enter your surname or 1234 as PIN

If you have forgotten your PIN code, you can renew it by clicking the 'Forgot your password?' -link on the login window. You can also contact the Diaconia UAS campus library on the spot and ask for a new PIN code by presenting a valid ID. PIN codes are not issued on the phone or by email. When the PIN is changed at the library, you need to reconnect your library card to your Finna account.

To end session click Log Out and close the browser.

PIN code

PIN code is required when you add your library card to Finna or when you log in by using your library card number.

If you have forgotten your PIN code, you can renew it by clicking the 'Forgot your password?' -link on the login window. You can also contact the Diaconia UAS campus library on the spot and ask for a new PIN code by presenting a valid ID. PIN codes are not issued on the phone or by email. When the PIN is changed at the library, you need to reconnect your library card to your Finna account.

Changing your PIN code

You can change your PIN code on the Profile page.

Use the PIN code with a length from 4 to 12 characters. You can use letters (a-z, A-Z) and numbers (0-9).

Your account

Profile

On this page you can check your contact information and settings and change your PIN code. Inform the library about any changes in your contact information with the Address change form on the Profile page. With that form you can also change your hold identifier which by default is your name.

NB: Library notices about the reservations and loans are sent to the email address you have given to the library. Check this email at Personal details maintained by the library. Inform the library when your email or home address changes by address change form.

Changing your PIN code

You can change your PIN code under Profile.

Loans

You can check and renew your loans.

Holds

You can check the status of your reservations, and cancel your reservations if they are not yet fulfilled. After you have received the Item Available Notice, cancellation is possible only by e-mail.

Library cards and adding your library card

Add your Diaconia UAS library card to your user account when you log in at the first time with your Diaconia UAS user ID. After having added your library card to Finna, you can view your loans, reservations and fines.

See how to add your library card to Finna.

Favourites

You can add records to your favourites using the thumb-pin button on the search results page or the record page. You can sort selected records into lists of favourites, export records to citation manager or email records.

Saved searches, search history and new entries alert

You can save your latest searches either on the search results page or by selecting Save? in the recent searches under your saved searches.

Saved searches appear at the top. You can use the Alert schedule to receive emails about new records either weekly or daily.

Fines and web payment

You can view your fines and fees at the Fines-interleaf of Your Account. For more information on charges and how they accrue please see the price list >> and library rules >>
Fees over 1 e and less than 50 e can be paid online. Online payment instructions >>

Reservations

You can reserve items from your Diak homelibrary. You have to collect the reserved item from that Diaconia UAS campus library from which you have reserved it.

Please contact the library if you want to reserve an overnight loan (reference items) as you can not reserve these materials yourself. Contact the library also if you need materials from another Diaconia UAS campus library.

How to place a reservation:

  1. Login at the top right.
  2. Search for the item you want to reserve and click the title.
  3. Click Reserve the title button on holdings information. If the button is not showing, you can not reserve this item yourself.
  4. No longer required after: Your reservation is valid up to 24 months. You can change the period if you wish.
  5. Pick-up Location: Choose Your Diak home library. When placing holds, remember to request books of your own home library only!
  6. Click Submit Request and you will receive a notice on screen whether your reservation was successful. You can follow your request situation from the Holds interleaf in your account. You can also cancel your request there.

  7. When the requested item is returned, you will be notified by email. At My account you can see the final date the book is available for pickup, eg. when the hold expires.

How to pick up a reservation

You'll be noticed by e-mail when the reserved item is on hold for you to pick up. It needs to be borrowed within 5 working days after which the reservation expires. You can also view the status of your reservations on the Holds -page of your profile.

The library will charge a fee for uncollected holds: 1 e / item. This is to quicken the circulation. So if you don't need the material you have reserved, to avoid the fee, please cancel the hold in Diak Finna or by e-mail to the pick-up library. After you have received the Item Available Notice, cancellation is possible only by e-mail.

Reserved items are available for pick up and self-service borrowing on the holds shelf. There the reservations are in alphabetical order according to the hold identifiers. By default your hold identifier is your name. You can change the identifier with the Address change form on the Profile page of Diak Finna.

Advanced search of library collections

Search fields

The Advanced Search page has several search fields in which you can enter search terms and phrases, and use various search operators.

Adjacent to each search field is a drop-down menu, from which you can select the field of the relevant record (all fields, title, author, etc.). If necessary, you can target a search to several fields by using several search terms.

Match drop-down menu

The match drop-down defines how to handle a query with several search fields:

  • ALL Terms (AND) – Searches for records that match the content of all search fields.
  • ANY Terms (OR) – Searches for records that match the content of one or more search fields.
  • NO Terms (NOT) – Searches for records which do not feature the content of any of the search fields.

Add Search Field allows you to add a new search field to the form.

  • Add Search Group allows you to add search fields for a new group.
  • Remove Search Group allows you to delete groups.

To define the relationships between search groups, use the ALL Groups (AND) and ANY Groups (OR) search operators.

The above example concerning the history of India or China can be implemented with search groups as follows:

  • Add the terms “India” and “China” to the search fields of the first search group, and define the relationship between the search fields by selecting ANY Terms (OR) from the Match drop-down menu.
  • Create a new search group and add the term “history” to its search field. Define the relationship between search groups as ALL Groups (AND).

Search tips for advanced users

Logical search operators

You can combine terms into complex queries with Boolean operators. The following operators can be used: AND, +, OR, NOT, and -.

NB! Boolean operators must be typed in CAPITAL LETTERS.

AND

AND, the conjunction operator, is the system’s default operator for multi-term queries that do not include an operator. When using the AND operator, the records included in the search results feature each of the terms in the search fields.

For example, to search for records that include “economics” and “Keynes”:

economics Keynes

or

economics AND Keynes

+

AND, the conjunction operator, is the system’s default operator for multi-term queries that do not include an operator. When using the AND operator, the records included in the search results feature each of the terms in the search fields.

For example, to search for records that include “economics” and “Keynes”:

+economics Keynes

OR

The + sign can be used to indicate that the term must appear in each search result.

For example, to search for records that must include “economics” and may include “Keynes”:

"economics Keynes" OR Keynes

!-

The "!-" operator excludes records that contain the following term.

To search for documents that contain "economics" but not "Keynes" use the query:

economics !-Keynes

Note: The operator cannot be used with just one term. For example, the following search will return no results:

!-economics

Note: If the term begins with the operator, it can be included by using the backslash (\). For example: to search for !-merkki hakuehtona (in Finnish) use the query:

\!-merkki hakuehtona

Note: The NOT operator can be used similarly with this operator. However, the NOT operator returns more results, some of which may contain the term following NOT.

Phrase searches

You can search for an exact phrase by writing your search terms within quotation marks.

For example, to search only for records which include the phrase “mediaeval history”, not “mediaeval cultural history” or similar phrases:

"keskiajan historia"

Phrase search can also be used for single word. Search is then exact match of a search word without any other conjugations.

Wildcard characters

? replaces 1 character in the end or middle of the word:.

For example, the terms “text” and “test” can be searched for using the same query:

te?t

* replaces 0, 1 or more characters in the end or middle of the word:

For example, the terms “test”, “tests” and “tester” can be searched for using the query:

test*
col*r - searches both 'color' and 'colour'

NB! The wildcards ? and * cannot replace the first character in a search term.

Fuzzy searches

A fuzzy search generates results in which words similar to the actual search word also appear.

~ carries out a fuzzy search when used as the last character in a single-term search.

For example, a fuzzy search for the term “roam”:

roam~

This search finds such terms as “foam” and “roams”. The similarity of the search to the original term can be regulated with a parameter between zero and one.

The closer the value is to one, the more similar the term will be to the original term. roam~0.8

roam~0.8

The default value of the parameter is 0.5 if it is not separately defined for a fuzzy search.

Proximity searches

Proximity searches look for documents in which the search terms are within a specified distance, but not necessarily one after the other.

~ performs a proximity search at the end of a multi-term search phrase when combined with a proximity value.

For example, to search for the terms “economics” and “Keynes” when they appear within a distance of no more than ten terms from each other:

"economics Keynes"~10

Range searches

Range searches can be conducted using either curvy brackets { } or square brackets [ ]. When using curvy brackets, the search takes into account only the values between the terms entered, excluding the terms itself. Square brackets, in contrast, also include the terms entered in the range searched for.

For example, to search for a term that begins with the letter B or C using the query:

{A TO D}

For example, to search for the values 2002–2003:

[2002 TO 2003]

NB! The word TO between the values must be typed in CAPITAL LETTERS.

Weighted search terms

^ assigns a weight to the search term in a query.

For example, to assign added weight to the search term “Keynes”:

economics Keynes^5